How to Write a Harassment Complaint Letter to the Police

Table of Contents

1. Why Write a Harassment Complaint Letter to the Police?

Harassment can take various forms, including verbal abuse, threats, cyberbullying, stalking, or physical intimidation. Writing a formal complaint letter to the police ensures that:

Your complaint is officially recorded.
The police take action against the harasser.
You receive protection under the law (restraining orders, legal action).
An investigation is initiated to prevent further harm.

If you are in immediate danger, call emergency services before filing a formal complaint.

2. When Should You File a Harassment Complaint?

You should write a harassment complaint letter if you experience:

Verbal or physical threats from an individual.
Cyber harassment, including online stalking or abusive messages.
Unwanted, repeated contact causing fear or distress.
Sexual harassment at work, in public, or online.
Harassment from neighbors, coworkers, or unknown individuals.

If harassment continues despite informal warnings or internal complaints, legal intervention is necessary.

3. Where to Send Your Complaint Letter?

Your complaint should be directed to:

The Local Police Station – For immediate action against harassment.
The Police Commissioner’s Office – If local officers fail to act.
The Women’s Helpline or Cybercrime Unit – For cases of sexual harassment or online harassment.
The Human Rights Commission – If police refuse to take action.

Find the police department’s contact details on their official website or by visiting the station.

4. Key Elements of a Harassment Complaint Letter

Your complaint letter should be clear, factual, and legally structured. Include the following:

1. Your Contact Information

Full name
Address
Email and phone number

2. Police Department’s Contact Information

Name of the Officer-in-Charge (if known)
Police station address
Email and phone number

3. Subject Line

Example: “Urgent Complaint Regarding Harassment by [Offender’s Name]”

4. Opening Statement

Clearly state your complaint and request for legal action.
Example: “I am writing to formally report a case of harassment by [Name of Harasser], which has caused me significant distress and fear for my safety.”

5. Details of the Harassment

Who is involved? (Names and relationship, if known)
What type of harassment occurred? (Verbal abuse, stalking, online threats, physical intimidation)
When and where did the incidents take place? (Provide specific dates and times)
How has the harassment affected you? (Emotional distress, fear, safety concerns)

6. Previous Attempts to Resolve the Issue

Mention any prior complaints filed with the police or authorities.
Include responses received (if any).

7. Requested Action

Request an investigation, protection, or legal action against the offender.
Example: “I request that immediate legal action be taken to ensure my safety and prevent further harassment.”

8. Supporting Evidence

Attach screenshots, emails, CCTV footage, medical reports, or witness statements.

9. Professional Closing Statement

Example: “I expect a prompt investigation into this matter. If no action is taken, I may escalate my complaint to higher legal authorities.”

5. Sample Harassment Complaint Letter to the Police

[Your Name]
[Your Address]
[City, ZIP Code]
[Email Address]
[Phone Number]
[Date]

To: [Officer’s Name]
[Police Station Name]
[Police Station Address]

Subject: Urgent Complaint Regarding Harassment by [Offender’s Name]

Dear [Officer’s Name],

I am writing to formally report an ongoing case of harassment that I have been experiencing from [Harasser’s Name]. Despite my previous efforts to avoid confrontation, their actions have caused me serious distress and a threat to my safety.

Details of the Harassment:

Harasser’s Name: [If known]
Nature of Harassment: [Verbal threats, stalking, online abuse, physical intimidation]
Date & Time of Incidents: [Provide specific dates and times]
Location: [Where the incidents occurred]
Impact on Me: [Explain emotional distress, fear, or any financial/physical harm]

I have previously reported this issue to [mention previous actions taken, such as informing local police, HR, or an employer], but the harassment has continued. I have attached [emails, screenshots, CCTV footage, or witness statements] to support my complaint.

Requested Action:

I request that [state your demand, e.g., a formal investigation, restraining order, legal action against the harasser] be taken as soon as possible. Please confirm receipt of this letter and provide a written response outlining the next steps.

Thank you for your prompt attention to this serious matter.

Sincerely,
[Your Name]

6. What Happens After Filing a Harassment Complaint?

Acknowledgment: The police should confirm receipt of your complaint.
Investigation: The police may gather evidence, interview witnesses, and contact the harasser.
Legal Action: Depending on the severity, police may:
- Issue a warning or restraining order.
- File criminal charges against the harasser.
- Provide security assistance if needed.
Escalation (If Unresolved): If ignored, escalate to:
- Higher police officials or the State Police Department.
- Human Rights Commission or Women’s Protection Organizations.
- A private legal case with a lawyer.

7. Frequently Asked Questions (FAQs)

1. Can I file an anonymous harassment complaint?

Some police departments allow anonymous complaints, but providing your identity strengthens your case.

2. How long does it take for the police to act on harassment complaints?

Investigations typically start within 7-30 days, but urgent cases may receive immediate action.

3. What if the police ignore my complaint?

Send a follow-up letter or escalate to higher legal authorities or human rights organizations.

4. Can I file a harassment complaint via email?

Yes. Many police departments accept email complaints, but a hand-delivered letter provides stronger documentation.

5. Should I collect evidence before filing a complaint?

Yes. Screenshots, emails, CCTV footage, medical reports, and witness statements strengthen your complaint.

8. Conclusion

A harassment complaint letter to the police is a crucial step in seeking protection and legal action against harassers. By keeping your letter professional, factual, and supported with evidence, you increase the chances of a swift and effective resolution.

If your complaint is ignored, escalate it to higher legal authorities, women’s rights organizations, or take legal action. Your safety and dignity matter—stand up for your rights!

Martin taggart