1. What Does It Mean to File My Company Accounts?
To file my company accounts means submitting your financial records to Companies House and HMRC. This ensures legal compliance and keeps your company’s information up to date in the public register.
2. Who Needs to File Company Accounts?
- Limited companies registered in the UK.
- Dormant companies (even if no trading has occurred).
- Sole traders do not file company accounts but must complete a self-assessment tax return.
3. Deadlines for Filing Company Accounts
- First accounts: Due 21 months after registration with Companies House.
- Subsequent accounts: Must be filed within 9 months of your company’s financial year-end.
- Corporation Tax return (CT600): Filed with HMRC within 12 months of year-end.
4. What You Need to File Company Accounts
- Balance sheet (assets, liabilities, equity).
- Profit and loss statement.
- Notes to accounts.
- Director’s report (unless exempt as a small company).
- Auditor’s report (if required).
5. How to File My Company Accounts
Online Filing (Most Common)
- Register for Companies House online services.
- Log in with your authentication code.
- Upload your accounts in iXBRL or PDF format.
- Submit directly to Companies House.
By Post
- Send paper accounts to Companies House before the deadline.
Through an Accountant
- Many companies use accountants to prepare and file accounts accurately.
6. Penalties for Late Filing
- Up to 1 month late: £150 fine.
- 1–3 months late: £375 fine.
- 3–6 months late: £750 fine.
- Over 6 months late: £1,500 fine.
Repeated late filing doubles the penalties.
7. Filing Options for Small Businesses
- Micro-entities: Can file simplified accounts.
- Small companies: Can submit abridged accounts with less detail.
- Dormant companies: Can file dormant accounts if no trading occurred.
8. Tips for Filing My Company Accounts
- Keep accurate records throughout the year.
- Use accounting software (Xero, QuickBooks, FreeAgent).
- File early to avoid last-minute errors.
- Consult an accountant if unsure.
- Synchronise HMRC and Companies House deadlines where possible.
Frequently Asked Questions
1. How do I file my company accounts online?
By registering with Companies House and uploading accounts through their WebFiling service.
2. Can I file my company accounts myself?
Yes, but many businesses hire accountants to ensure accuracy and compliance.
3. Do I need to file accounts if my company is not trading?
Yes, you must still file dormant accounts with Companies House.
4. What happens if I don’t file my company accounts?
You’ll face penalties, and Companies House may strike off your business.
5. Do small businesses need an auditor?
Not usually—most small companies are exempt from audits.
6. What format should accounts be in?
iXBRL format for HMRC and usually PDF or digital format for Companies House.
Conclusion
If you’re wondering how to file my company accounts, the process involves preparing financial records and submitting them on time to Companies House and HMRC. Whether you file online, by post, or through an accountant, meeting deadlines helps avoid penalties and keeps your company compliant.