Philadelphia Small Claim Court: What You Need to Know

What is Small Claim Court in Philadelphia?
Small Claim Court in Philadelphia is part of the Philadelphia Municipal Court system. It is designed to resolve disputes involving smaller monetary amounts quickly and affordably, without the need for extensive legal procedures or representation.

Individuals: Anyone over 18 years old can file a claim. Minors must have a parent or guardian file on their behalf.
Businesses: Corporations, sole proprietors, and partnerships can file claims.

Maximum Claim Amount: $12,000 (excluding court costs, interest, and attorney fees).

What Types of Cases Does Philadelphia Small Claim Court Handle?
Common disputes include:

Unpaid Debts: Recovering loans, wages, or invoices.
Property Damage: Compensation for repair or replacement costs.
Breach of Contract: Resolving disputes over unfulfilled agreements.
Consumer Complaints: Addressing defective products or poor services.
Landlord-Tenant Issues: Claims for security deposit refunds or minor property damages (not eviction cases).

Table of Contents

File your claim in the Philadelphia Municipal Court Civil Division located at:
1339 Chestnut Street, 10th Floor, Philadelphia, PA 19107

Obtain the Statement of Claim Form from the Philadelphia Municipal Court or its official website.
Provide the following information:
- Your name and address (Plaintiff)
- The defendant’s name and address
- The amount you are claiming and the reason for the claim
- Supporting details like dates, agreements, and evidence

Submit your completed forms in person at the court or electronically via the Philadelphia e-filing system (if available).
Pay the filing fee based on the claim amount:
- Claims up to $2,000: $50
- Claims $2,001–$5,000: $75
- Claims $5,001–$12,000: $100

Notify the defendant of your claim by delivering court documents through:
- Certified Mail: Managed by the court clerk for an additional fee.
- Personal Service: Delivered by a court-approved constable or process server.

Service fees range from $40 to $80, depending on the method and location.

Gather evidence, including:
- Contracts, receipts, or invoices
- Photos, videos, or repair estimates
- Emails or written communication
Practice presenting your case concisely and confidently.

Filing Fees: $50–$100 based on the claim amount.
Service Fees: $40–$80 for serving the defendant.
Fee Waivers: Available for individuals with financial hardship; submit a waiver request form if eligible.

Judge’s Decision: A ruling is usually issued immediately after the hearing or sent by mail.
Judgment Enforcement: If the defendant doesn’t pay voluntarily, you may need to pursue enforcement actions such as:
- Wage garnishment
- Property liens
- Bank levies
Appeals: Either party can appeal the decision to the Philadelphia Court of Common Pleas within 30 days of the judgment.

Alternatives to Filing a Small Claim in Philadelphia
Before filing, consider alternative dispute resolution options:

Mediation: Free or low-cost mediation services are available in Philadelphia to help resolve disputes amicably.
Negotiation: Attempt to settle the matter directly with the opposing party.

Can I have a lawyer in Philadelphia Small Claim Court?
Yes, you are allowed to have a lawyer, but it is not required. Small claims court is designed for self-representation.
Can I file a claim online in Philadelphia?
Philadelphia Municipal Court offers an e-filing system for small claims. Check their website for more details.
What happens if the defendant doesn’t respond?
The court may issue a default judgment in your favor if the defendant fails to appear or respond.
How long does it take to resolve a small claim?
Most cases are scheduled for a hearing within 30–90 days of filing.
What if my claim exceeds $12,000?
You must file your case in the Philadelphia Court of Common Pleas.
Can I recover court fees if I win?
Yes, courts often require the losing party to reimburse filing and service fees.

Conclusion: Filing a Small Claim in Philadelphia
Filing a small claim in Philadelphia is an effective way to resolve disputes under $12,000. By understanding the process, gathering evidence, and preparing thoroughly, you can present your case confidently and achieve a fair resolution.