What Is UK Visa Tracking?
UK Visa Tracking is the process of checking the current status of your visa application after it’s been submitted. Whether you’ve applied for a tourist, student, work, or family visa, tracking helps you know exactly where your application stands in the review process.
The UK government and its partners — such as VFS Global and TLScontact — offer several ways to track your visa status. You can do so online, via email, or by contacting the visa application centre where your documents were submitted.
Tracking your UK visa ensures transparency and gives applicants peace of mind as they await a decision.
Why Is UK Visa Tracking Important?
Visa processing times can vary significantly based on the visa type, your country of residence, and seasonal demand. Tracking your application is crucial because it allows you to:
- Monitor progress: Ensure that your application is moving through the processing stages.
- Spot potential delays: If there’s a holdup, tracking helps identify where it might be.
- Receive timely updates: Knowing when a decision is made lets you plan your travel and next steps efficiently.
In short, visa tracking helps you stay informed and respond promptly if further documentation or clarification is required.
How to Track a UK Visa Application Online
The easiest and most reliable way to track your UK visa is online through the official UK Visas and Immigration (UKVI) service or the visa application partner you used.
Here’s how:
Step 1: Visit the Official Website
If you applied through VFS Global or TLScontact, visit their official websites and select the UK as your destination country.
Step 2: Locate the Tracking Section
Find the “Track Your Application” or “Check Visa Status” section. This is usually located under “After Submission” on the website menu.
Step 3: Enter Your Tracking Details
Provide your GWF reference number (the unique number you received during your application submission) and your date of birth.
Step 4: View Your Visa Status
Once your information is submitted, you’ll see your application’s current status — typically displayed as “Under Process”, “Decision Made”, or “Dispatched”.
This online tracking method is free, convenient, and updated regularly.
How to Track a UK Visa by Email or Phone
If you prefer not to use online tracking, you can also check your visa status via email or phone.
Tracking by Email
Send an email to the official UKVI visa inquiry service, including:
- Your full name
- Date of birth
- GWF reference number
- Passport number
Responses are usually provided within 24 hours.
Tracking by Phone
You can also call UK Visas and Immigration (UKVI) or your visa application centre to check your status. Be ready to provide your GWF number and personal details for verification. Note that phone inquiries may incur a small charge and are only available during regular working hours.
What Is the GWF Number for UK Visa Tracking?
Your GWF number is a unique identifier assigned to your visa application when you submit it online. This number is essential for tracking purposes and corresponds to your specific case in the UKVI system.
You’ll find your GWF number on your visa application confirmation email or receipt. Keep it safe — without it, you won’t be able to track your visa status.
If you’ve misplaced your GWF number, contact your visa application centre or check the original confirmation email.
Typical UK Visa Processing Times
Processing times depend on the type of visa and where you’ve applied from. Below are approximate timelines:
| Visa Type | Typical Processing Time |
|---|---|
| Visitor/Tourist Visa | 3 weeks |
| Student Visa | 3–8 weeks |
| Work Visa | 3–6 weeks |
| Family Visa | 8–12 weeks |
It’s best to begin tracking your visa after the average processing time has passed, as tracking too early might not show updates.
Understanding UK Visa Decision Statuses
When checking your visa status online, you may see various terms. Here’s what they mean:
- Application Received: Your application has been received and is awaiting processing.
- Under Process: The visa officers are reviewing your documents.
- Awaiting Decision: A decision is being finalised; additional checks may be ongoing.
- Decision Made: A final decision has been reached (approval or refusal is revealed only in your returned passport).
- Dispatched: Your passport has been returned via courier or is ready for collection.
Understanding these statuses can help you manage your expectations and plan accordingly.
How to Check Visa Decision Delivery Time
Once your visa decision is made, your passport will be returned either by courier or in person.
- Courier Service: If you opted for courier delivery, you’ll receive tracking details once your passport is dispatched.
- Collection in Person: If you chose collection, you’ll get an email or text notification when your passport is ready.
Most applicants receive their passports within 5–7 working days after the decision.
What to Do If You Can’t Track Your UK Visa Application
If you’re unable to track your visa, try the following steps:
- Verify your details: Double-check your GWF number and personal details.
- Contact your application centre: They can help verify whether there’s a technical issue.
- Submit an inquiry to UKVI: Use the official UKVI inquiry form if you haven’t received updates within the expected timeframe.
Occasionally, applications may experience delays due to background or security checks. Stay patient and continue monitoring updates.
Common Issues and Delays in the Visa Process
Several factors can slow down visa processing or tracking updates, such as:
- Incomplete or incorrect documentation
- High application volumes during peak periods
- Additional background or security checks
- Entering an incorrect GWF number during tracking
Being aware of these factors can help you avoid unnecessary delays and ensure your application progresses smoothly.
Conclusion
Tracking your UK visa application is a vital part of the process — giving you control, peace of mind, and timely updates on your case. Whether you track online, by email, or over the phone, understanding how the system works and what each status means helps you stay informed every step of the way.
For fixed-fee legal help with your case,
contact Martin Taggart — your trusted UK legal partner.